Existing Conditions Site Documentation for Architects & Construction Teams to Rely On in Southeast Michigan

 

What Existing Conditions Documentation Is (and Is Not)

Existing Conditions Documentation is disciplined, structured site imagery that records current conditions for coordination, verification, and archival use across AEC workflows.

This is not marketing or promotional photography. It is field documentation intended for architects, construction teams, and facilities managers.

 

We Document Existing Conditions, Construction Progress, and As-Built Conditions

Our approach captures what exists, what changes, and what was built in formats that architects, construction teams, and facilities managers can trust.

This includes Existing Conditions Documentation, Construction Progress Documentation, and Final As-Built Records.

The work is executed with discipline — respecting vertical geometry, preserving perspective, and maintaining repeatable capture standards.

 

What Existing Conditions Documentation Is Not

Existing Conditions Documentation is not marketing photography, lifestyle imagery, or promotional content.

It is structured site documentation and visual verification used to support coordination, planning, risk management, and project close-out.

 

How Existing Conditions Documentation Aligns with AEC Workflows

Existing Conditions Documentation supports:

  • • Pre-design review and due diligence
    • Construction progress tracking
    • Verification of work in place
    • As-built and close-out records
    • Facilities and asset documentation

 

How Existing Conditions Documentation Is Applied

The Existing Conditions Documentation report is used by architects, project managers, superintendents, owners’ representatives, and facilities teams as a field reference, coordination tool, and archival record.

It is structured for jobsite reality, not presentation.

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The Positioning of Our Existing Conditions Capability

An Existing Conditions building report is a structured visual record of site conditions for AEC, organized by location, system, and project phase, with minimal text for orientation and reference.

We provide a full-spectrum of Site Documentation and Field Documentation:

  • An Overview Report for for project orientation and context.
  • High-resolution photographic documentation using TSE perspective lenses with embedded metadata.
  • Precision LiDAR scanning for geometry and measurement verification.
  • 360° visual reference with interactive tagged callouts.

This service creates a reliable project record through structured Existing Conditions and Construction Progress Documentation captured across the project lifecycle.

 

 

How This Aligns with AEC Workflows

Existing Conditions Documentation supports:

  • Pre-design review and due diligence
  • Construction progress tracking
  • Verification of work in place
  • As-built and close-out records
  • Facilities and asset documentation

 

How Existing Conditions Documentation Is Used

The Existing Conditions Documentation building report is used by architects, project managers, superintendents, owners’ representatives, and facilities teams as a field reference, coordination tool, and archival record.

It is structured for jobsite reality, not presentation.

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Existing Conditions Documentation Deliverables:

(A Principal-Level Overview is available. Tap on the black box to the right.) 

This is a written overview of Existing Conditions Documentation deliverables for Project Managers and Procurement teams. The document below is structured to align with AEC project phases.

Principal/Executive Version document

 

This is operational context for

  • Project Managers (PMs)

  • Supervisors and Superintendents

  • Project Coordinators

  • Procurement Teams

  • Facilities Management

 

Existing Conditions Documentation is delivered as organized, phase-based records designed to support architectural, construction, and facilities workflows — not marketing or promotion.

We support architects, contractors, and facilities teams with this structured digital resource.

 

Phase 1 — Existing Conditions Documentation

Used for scoping, due diligence, and pre-design.

Deliverables typically include:

  • Orientation and circulation views establishing spatial context
  • Wall-to-wall interior coverage of key rooms and areas
  • Floor-to-ceiling and vertical relationship documentation
  • Visual reference tied to measured LiDAR data where applicable
  • Clear, neutral imagery intended for planning and design review

Phase 2 — Construction Progress Documentation

Used to record work in place and site conditions over time.

Deliverables typically include:

  • Time-stamped progress imagery captured at defined milestones
  • Interior build-out documentation prior to concealment
  • Systems and interfaces when visible (MEP, structural, assemblies)
  • Consistent viewpoints to allow comparison across phases
  • Image sets organized by date, area, and scope

Phase 3 — Final As-Built Visual Documentation

Used for project close-out, reference, and facilities documentation.

Deliverables typically include:

  • Completed interior and circulation documentation
  • Final condition imagery aligned with as-built conditions
  • An organized visual archive suitable for long-term reference
  • Structured folders and naming for team access and retrieval

 

Delivery Format

All documentation is delivered as clearly structured digital folders, organized by:

  • Project
  • Phase
  • Floor / Area
  • Capture date

Files are prepared for internal team use and may be integrated into client-managed platforms such as project management or document control systems.

 

Structured Delivery for Existing Conditions Documentation Workflows

Existing Conditions Documentation is used on AEC projects to record existing conditions, track progress, and verify completed work, providing a reliable visual reference for coordination, decision-making, and project close-out.

 

Report Purpose and Intended Use

This report provides a record of observed site conditions as of the stated date.
It is intended for reference, coordination, and documentation purposes only.

 

Scope, Role, and Application

Our approach establishes a reliable project record and supports Existing Conditions, Construction Progress, and Final As-Built Documentation for coordination, verification, and archival use.

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Structured Delivery for AEC Documentation Workflows

Existing Conditions Documentation is used on AEC projects to record existing conditions, track construction progress, and verify completed work, providing a reliable reference for coordination, decision-making, and project close-out.

 

The Value of a Reliable Existing Conditions Record

  • ✅ Improved Communication
    Documentation bridges gaps between field crews, managers, architects, and owners by clearly conveying real world conditions.

  • ✅ Enhanced Transparency
    Time-stamped imagery creates a verifiable project record that supports accountability, coordination, and informed decision-making.

  • ✅ Increased Efficiency
    Teams reduce rework, clarify change conditions, and verify installations using documented records rather than relying solely on written reports or memory.

This report provides a visual record of observed site conditions on the stated date. It is intended for reference and coordination only.

We preserve perspective to ensure accurate spatial representation in Existing Conditions Documentation.

  Measured data. Composed imagery. One workflow.

                                                                                                                         Matts Signature graphic

The Existing Conditions Documentation Deliverables — Executive Overview

  • owners
  • firm principals
  • directors
  • decision-makers

 

 

Organized Documentation Sets

  • Systematically captured images organized by area, elevation, system, or phase
  • Consistent viewpoints for repeat documentation when required
  • Files labeled for easy reference and retrieval by project teams

Condition & Context Documentation

  • Orientation records establishing spatial relationships
  • Wall-to-wall interior context
  • Vertical relationships between floors and assemblies
  • Exterior and site context where relevant to access or scope definition

Systems & Interface Documentation

  • Visible mechanical, electrical, and plumbing systems
  • Equipment placement, clearances, and connections (when exposed)
  • Interface conditions between trades or assemblies
  • Pre-cover and pre-close documentation when Construction Progress phases when requested.

360° Field Documentation

  • 360° views to preserve spatial context
  • Tagged references identifying equipment, rooms, or key conditions
  • Navigable reference for architects, contractors, and facilities teams

Time-Stamped Project Record

  • Date- and time-stamped documentation captured at defined milestones
  • Records organized to support verification, audit review, and close-out
  • Structured for chronological tracking and team reference

Delivery Formats

  • Structured digital folders for team access
  • Documentation sets delivered in project-ready formats
  • Optional PDF or compiled documentation packages for reporting and review

Optional LiDAR Integration

  • Documentation coordinated with LiDAR as-built measurement
  • Records aligned to measured geometry for verification and reference

 

Scope and Role Statement

Our approach establishes a reliable project record and supports Existing Conditions, Construction Progress, and Final As-Built Documentation for coordination, verification, and archival use

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