Accurate Visual Site Documentation for Architects & Construction Teams to Rely On in Southeast Michigan

 

What Visual Site Documentation Is (and Is Not)

Visual Site Documentation is disciplined, structured site imagery that supports project coordination, visual verification, and archival records across AEC workflows.

This work effort is not recognized as marketing or promotional photography. It is Field Documentation intended for architects, construction teams, and facilities managers. 

 

We Document Existing Conditions, Progress, and Final As-Built Conditions

Our approach captures what exists, what changes, and what was built in formats that architects, construction teams, and facilities managers can trust.

This includes Existing Conditions Site Documentation, Construction Progress Documentation, and Final As-Built Visual Records.

It is inherent to have the discipline to think in verticals, respect geometry, preserve perspective, and value repeatability.

 

What This Is Not

Visual documentation is not marketing photography, lifestyle imagery, or promotional content.

It is structured Site Documentation and Visual Verification used to support coordination, planning, risk management, and project close-out.

 

How This Aligns with AEC Workflows

Visual documentation supports:

  • Pre-design review and due diligence
  • Construction progress tracking
  • Verification of work in place
  • As-built and close-out records
  • Facilities and asset documentation

 

How This Is Used

The visual documentation building report is used by architects, project managers, superintendents, owners’ representatives, and facilities teams as a field reference, coordination tool, and archival record.

It is structured for jobsite reality, not presentation.

The visual documentation building report is used by architects, project managers, superintendents, owners’ representatives, and facilities teams as a field reference, coordination tool, and archival record.

It is structured for jobsite reality, not presentation.

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The Positioning of Our Capability

A visual documentation building report is a structured visual record of site conditions for AEC, organized by location, system, and project phase, with minimal text for orientation and reference.

We provide a full-spectrum of Site Documentation and Field Documentation:

  • An Overview Report for for project orientation and context.
  • High-resolution photographic documentation visuals using TSE perspective lenses with embedded metadata.
  • Precision LiDAR scanning for geometry and measurement verification.
  • 360° visual reference with interactive tagged callouts.
  • Visual reference with interactive tagged callouts.

This service creates a reliable project visual record through structured Construction Progress Documentation captured across the project lifecycle.

 

 

How This Aligns with AEC Workflows

Visual documentation supports:

  • Pre-design review and due diligence
  • Construction progress tracking
  • Verification of work in place
  • As-built and close-out records
  • Facilities and asset documentation

 

How This Is Used

The visual documentation building report is used by architects, project managers, superintendents, owners’ representatives, and facilities teams as a field reference, coordination tool, and archival record.

It is structured for jobsite reality, not presentation.

The visual documentation building report is used by architects, project managers, superintendents, owners’ representatives, and facilities teams as a field reference, coordination tool, and archival record.

It is structured for jobsite reality, not presentation.

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Visual Documentation Deliverables:

(A Principal-Level Overview is available. Tap on the black box to the right.) 

This is a written overview of Visual Document Deliverables for Project Managers and Procurement teams. This document below is Structured to align with AEC project phases. 

Principal/Executive Version document

 

This is operational context for:

  • PMs
  • Supervisory
  • Coordinators
  • Procurement
  • Facilities

Visual documentation is delivered as organized, phase-based records designed to support architectural, construction, and facilities workflows — not marketing or promotion.

We are happy to support Architects, Contractors, and Facilities Teams with this created digital resource.

 

Phase 1 — Existing Conditions Documentation

Used for scoping, due diligence, and pre-design.

Deliverables typically include:

  • Orientation and circulation views establishing spatial context
  • Wall-to-wall interior coverage of key rooms and areas
  • Floor-to-ceiling and vertical relationship documentation
  • Visual reference tied to measured LiDAR data where applicable
  • Clear, neutral imagery intended for planning and design review

Phase 2 — Construction Progress Visual Documentation

Used to record work in place and conditions over time.

Deliverables typically include:

  • Time-stamped progress imagery captured at defined milestones
  • Interior build-out documentation before concealment
  • Systems and interfaces when visible (MEP, structural, assemblies)
  • Consistent viewpoints to allow comparison across phases
  • Image sets organized by date, area, and scope

Phase 3 — Final As-Built Visual Record

Used for close-out, reference, and facilities documentation.

Deliverables typically include:

  • Completed interior and circulation documentation
  • Final condition imagery aligned with as-built conditions
  • Organized visual archive suitable for long-term reference
  • Structured folders and naming for team access and retrieval

 

Delivery Format

All documentation is delivered as clearly structured digital folders, organized by:

  • Project
  • Phase
  • Floor / Area
  • Capture date

Files are prepared for internal team use and may be integrated into client-managed platforms such as project management or document control systems.

 

Structured Delivery for AEC Workflows

Visual documentation is used on AEC projects to record existing conditions, track progress, and verify completed work, providing a reliable visual reference for coordination, decision-making, and project close-out.

 

Reliance & Use

This report provides a visual record of observed site conditions on the stated date.
It is intended for reference, coordination, and documentation purposes only.

 

Positioning Capstone

Our approach creates a reliable project visual record and supports Construction Progress Documentation, Visual Verification, and As-Built Records for coordination, verification, and archival reference.

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Structured Delivery for AEC Workflows

Visual documentation is used on AEC projects to record existing conditions, track progress, and verify completed work, providing a reliable visual reference for coordination, decision-making, and project close-out.

 

The Value of a Reliable Project Visual Record

  • ✅ Improved Communication
    Visuals bridge gaps between field crews, managers, architects, and owners by showing real-world conditions clearly and quickly.

  • ✅ Enhanced Transparency
    Time-stamped imagery creates a verifiable project record that supports accountability, coordination, and informed decision-making.

  • ✅ Increased Efficiency
    Teams reduce rework, clarify change conditions, and verify installations without relying solely on written reports or memory.

This report provides a visual record of observed site conditions on the stated date. It is intended for reference and coordination only.

We work to 'preserve perspective' in visual documentation projects

  Measured data. Composed imagery. One workflow.

                                                                                                                         Matts Signature graphic

 The Visual Documentation Deliverables:  Principals Overview (Executive view)

  • owners
  • firm principals
  • directors
  • decision-makers

 

 

Organized Image Sets

  • Systematically captured images organized by area, elevation, system, or phase
  • Consistent viewpoints for repeat documentation when required
  • Files labeled for easy reference and retrieval by project teams

Condition & Context Views

  • Orientation images establishing spatial relationships
  • Wall-to-wall interior context
  • Vertical relationships between floors and assemblies
  • Exterior and site context where relevant to access or scope definition

Systems & Interface Documentation

  • Visible mechanical, electrical, and plumbing systems
  • Equipment placement, clearances, and connections (when exposed)
  • Interface conditions between trades or assemblies
  • Pre-cover and pre-close documentation when Construction Progress phases when requested.

360° Visual Reference 

  • 360° views to preserve spatial context
  • Tagged imagery identifying equipment, rooms, or key conditions
  • Navigable reference for architects, contractors, and facilities teams

Time-Stamped Project Record

  • Date-stamped imagery creating a verifiable visual record
  • Supports progress tracking, coordination, and project close-out  documentation
  • Useful for project history, facilities reference, and dispute avoidance

Delivery Formats

  • Structured digital folders for team access
  • Image sets delivered in project-ready formats
  • Optional PDF or compiled visual packages for reporting and review

Optional Integration

  • Visual documentation coordinated with LiDAR as-built measurement
  • Visual context aligned to measured geometry 

 

Positioning Statement

Our approach creates a reliable project visual record and supports Construction Progress Documentation, Visual Verification, and As-Built Records for coordination, verification, and archival reference.

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