Southeast Michigan Accurate Visual Documentation for Architects & Construction Teams to Rely On

Visual documentation is not marketing photography.  It’s disciplined visual data that supports coordination, verification, and project closeout.

It is about the documentation 'mindset'...

We already have the mindset to see the view, the detail, also the data detail, and the scalable imagery.   Its inherent to have the discipline to think in verticals, respect geometry, and value repeatability.

 

We document what exists, what’s changing, and what was built — in formats AEC professionals can trust.

Swafford Imaging captures:

  • Orientation views
  • Wall-to-wall spatial context
  • Vertical relationships between levels
  • Visible systems and interfaces
  • Details that affect design and construction decisions

Visual documentation that supports project closeout, facility turnover, and archival records.

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The Positioning of Capability:

We offer a full-spectrum site documentation:

  • An Overview Report with details. 
  • High-resolution photographic visuals via TSE lenses.
  • Precision LiDAR scanning for geometry and measurement.
  • 360° imagery with interactive callouts as Tags.

Documentation Deliverables:

(Structured to align with AEC project phases. Written for project managers and procurement teams. A principal-level overview is available.)

Visual documentation is delivered as organized, phase-based records designed to support architectural, construction, and facilities workflows — not marketing or promotion.

 

Phase 1 — Existing Conditions Documentation

Used for scoping, due diligence, and pre-design.

Deliverables typically include:

  • Orientation and circulation views establishing spatial context
  • Wall-to-wall interior coverage of key rooms and areas
  • Floor-to-ceiling and vertical relationship documentation
  • Visual reference tied to measured LiDAR data where applicable
  • Clear, neutral imagery intended for planning and design review

Phase 2 — Construction & Progress Documentation

Used to record work in place and conditions over time.

Deliverables typically include:

  • Time-stamped progress imagery captured at defined milestones
  • Interior build-out documentation before concealment
  • Systems and interfaces when visible (MEP, structural, assemblies)
  • Consistent viewpoints to allow comparison across phases
  • Image sets organized by date, area, and scope

Phase 3 — Final As-Built Visual Record

Used for close-out, reference, and facilities documentation.

Deliverables typically include:

  • Completed interior and circulation documentation
  • Final condition imagery aligned with as-built conditions
  • Organized visual archive suitable for long-term reference
  • Structured folders and naming for team access and retrieval

 

Delivery Format

All documentation is delivered as clearly structured digital folders, organized by:

  • Project
  • Phase
  • Floor / Area
  • Capture date

  • Files are prepared for internal team use and may be integrated into client-managed platforms such as project management or document control systems.

 

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The position of 'Value'

 

  • ✅ Improved Communication
    Visuals bridge gaps between field crews, managers, architects, and owners by showing real-world conditions clearly and quickly.

  • ✅ Enhanced Transparency
    Time-stamped imagery creates a verifiable project record that supports accountability, coordination, and informed decision-making.

  • ✅ Increased Efficiency
    Teams reduce rework, clarify change conditions, and verify installations without relying solely on written reports or memory.

We work to 'preserve perspective' in visual documentation projects

 

 Measured data. Composed imagery. One workflow.

                                                                                                                         Matts Signature graphic

 The Visual Documentation Deliverables:

 (Principals version)

Organized Image Sets

  • Systematically captured images organized by area, elevation, system, or phase
  • Consistent viewpoints for repeat documentation when required
  • Files labeled for easy reference and retrieval by project teams

Condition & Context Views

  • Orientation images establishing spatial relationships
  • Wall-to-wall interior context
  • Vertical relationships between floors and assemblies
  • Exterior and site context where relevant to access or scope

Systems & Interface Documentation

  • Visible mechanical, electrical, and plumbing systems
  • Equipment placement, clearances, and connections (when exposed)
  • Interface conditions between trades or assemblies
  • Pre-cover and pre-close documentation when requested

360° Visual Reference (When Required)

  • 360° views to preserve spatial context
  • Tagged imagery identifying equipment, rooms, or key conditions
  • Navigable reference for architects, contractors, and facility teams

Time-Stamped Project Record

  • Date-stamped imagery creating a verifiable visual record
  • Supports progress tracking, coordination, and change documentation
  • Useful for project history, facility reference, and dispute avoidance

Delivery Formats

  • Structured digital folders for team access
  • Image sets delivered in project-ready formats
  • Optional PDF or compiled visual packages for reporting and review

Optional Integration

  • Visual documentation coordinated with LiDAR as-built measurement
  • Visual context aligned to measured geometry when projects require both
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